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There are three significant costs for participating universities:
I. Registration Fee.
A team normally consists of 4-6 students and a faculty adviser. Occasionally a team has only three students but there may not be more than six on a team. Beginning in 2015 a policy change was made to define a student as any student who had been enrolled in courses during an academic year; a student who graduates from a university in December may still participate. However, an undergraduate who graduates in December and immediately joins an MBA program in January must compete as an MBA student.
A faculty adviser may advise more than one team from their school. The university registration fee of $2,000 for the first team and $1100 for each additional team from the same campus, includes all program administration costs, the software license fee and, during the on-site intensive phase in April, a get-acquainted social and the final awards banquet. The registration fee is also used to cover the rental rooms and audio-visual equipment for meetings and presentations, food costs for judges (who donate their time and pay for their own transportation and rooms), trophies, and mailings, etc.
Transportation costs will vary with distance and are normally borne either by the school directly or by its alumni association or corporate sponsors. Typically, advisers reserve an automobile to transport their students from the airport to the hotel. Other options are to hire shuttles to transport teams to the hotel. There are three potential airports that participants can fly into. They are:
A. Los Angeles International Airport (LAX).
In most cases, the flights going into LAX will be the least expensive. About 35 miles.
B. John Wayne Airport (SNA).
About 12 miles.
C. Long Beach Airport(LGB).
This is a smaller airport about 20 miles from the hotel.
III. Subsistence while at the onsite.
Normally this works out to around $100-200 per student. The components of this subsistence are:
A. Hotel Rooms.
We have made arrangements with a hotel in Anaheim to get an excellent rate for the 2017 ICBSC. All students and advisors should stay at the hotel for the first two nights. Those who are traveling a greater distance will want to budget for an additional night or two. The 2017 hotel rate for one night will be $160 per night in a suite room with two beds plus a queen sofabed in the separate living room for 1 -4 persons. There are a limited number of standard rooms with two queen beds or one king bed available on a first come, first served basis for $140 per night that will be available for advisors and judges. Each team must reserve at least one suite room which serves a dual purpose as a sleeping room for some of the students and a Headquarters (HQ) room for their team. Teams of four to six students will usually have multiple sleeping rooms for students but only one of the suite sleeping rooms will serve as the HQ room for the team. Taxes are in addition to this amount. Parking at the hotel is a reduced $8.00 per night. Hotel rooms are normally paid for by the school, its alumni, or corporate sponsor.
B. Food for Students.
The opening night will have a hosted social event with hot and cold hors d’oeuvres for all participants. The final night will have a hosted Awards Banquet. Most schools require that students pick up the remainder of their individual food and incidental expenses. The on-site hotel is surrounded by a plethora of fast food and sit down restaurants. There are small refrigerators and microwaves in each room.
C. Food for Faculty Advisors.
Faculty will also receive the special rates at the hotel. Faculty advisors attend three hosted events: the opening night social, the Awards Banquet, and a lunch with judges on Friday. Other faculty food costs (which are normally borne by the sponsoring university) are breakfasts, Friday dinner, Saturday lunch and any other meals consumed during travel.